Specific conditions for Registered Training Organisations: Delivering traffic control work training
Specific conditions which form part of the agreement for RTO to deliver training and assessment services in NSW.
These specific conditions are incorporated into the agreement between the Regulator and the RTO in addition to:
- The Particulars
- The General Conditions
- The Detailed RTO Activities Proposal (DRAP)
- Any other documents agreed by the parties
1. Definitions and interpretation
In these Specific Conditions the terms below have the following meaning:
Certificate of |
|The certificate issued by the RTO to a Candidate that certifies the Candidate has successfully completed the relevant Approved Training Course, either in the form of a Statement of Attainment or as otherwise specified.|
Services delivery by live video streaming/conferencing, using platforms such as Skype, Microsoft Teams or Zoom and that provides for real-time:
|Face-to-Face||Service delivery where the trainer and learner are physically located together, with the training delivered live and in real-time, allowing for direct teacher/learner interaction and active participation.|
|Guidance for RTOs||The Guide for RTOs Delivering Training and Assessment Services in NSW under the Work Health and Safety Regulation 2017 [NSW] to assist RTOs understand and meet their obligations under the Agreement entered into with the Regulator to deliver the Services in NSW.|
|Specific conditions||The conditions for RTOs delivering services in NSW for a specified WHS authorisation regime.|
Statement of |
|The Nationally Recognised Training statement issued to a person by the RTO that certifies the person has satisfied the requirements of the unit/s of competency specified in the statement.|
|Statement of Completion (SOC)||A document provided by the RTO to a Traffic Control Work Training Candidate to confirm that the Candidate has completed the training and achieved the competency level required to carry out the work, which the Candidate has been trained to undertake, under workplace supervision but has not completed the Workplace Assessment.|
Traffic Control at |
Work Sites Technical
The NSW Roads and Maritime Services technical manual that must be applied in relation to training for:
|Traffic Control Work Training (TCWT)||Training and assessment delivered by the RTO for the purposes of Part 4.9 of the Work Health and Safety Regulation 2018 (NSW).|
|Traffic Control Worker||An individual who has carried out, is carrying out, or is about to carry out, traffic control work.|
|Workplace Assessment||The final assessment of a Candidate that is conducted by the RTO after the Candidate has been trained, been issued a Statement of Completion and gained sufficient practical experience at a workplace to be considered ready to undertake the assessment.|
These Specific Conditions for RTOs delivering Traffic Control Work Training (TCWT) under the Work Health and Safety Regulation 2017 [NSW] form part of the Conditions for RTOs delivering Services under clause 184L(6) of the Regulation.
These Specific Conditions should be read in conjunction with:
- the Agreement, including the Standard Terms;
- the General Conditions; and
- the Guidance for RTOs.
3. Enrolment and EOI check
- The RTO must ensure a person enrolling for TCWT will be 17 years of age or over on the day the training commences.
- The RTO must complete an Evidence of Identity (EOI) check for each TCWT candidate prior to training commencing.
4. Notification of scheduled training
- The RTO must notify any scheduled training course via the Regulator’s Online Environment (OLE) at least seven (7) calendar days before the scheduled training commences.
- The RTO notification must accurately reflect the details of the scheduled training course, including the:
- Approved Training Course
- Start and finish times
- Training location/venue; and
- for Connected delivery
- the scheduled sessions within a course (where there are multiple sessions)
- the number of students attending each scheduled session in the course; and
- operable weblinks and relevant passwords for the Regulator to access the delivery system and the training course for verification purposes.
- If there is any variation to the initial notification of scheduled training, the RTO must update the scheduled training details in the OLE at least 48 hours prior to the training commencing.
- The RTO must ensure any updated notification accurately reflects any/all changes prior to the training commencing.
- The RTO must not proceed with scheduled training if there is an outstanding exemption against the training, unless the exemption arises as a result of variation to training on a weekend or public holiday.
- The RTO must only notify approved Trainers (to deliver a training course).
- Trainers must have a copy of these conditions available at the time of delivery of TCWT. The conditions may be in electronic form provided they can be easily accessed and consulted.
6. Delivering training
- The RTO must ensure the maximum number of Candidates attending any one scheduled training course, or training session therein, does not exceed:
- 20 persons for Face-to-Face delivery; and
- 10 persons for Connected delivery.
- The RTO must deliver training and assessment that meets the requirements of ASQA, the Unit of Competency (UoC) and the Regulator. This may include training delivery in a suitable mix of connected and face-to-face modes.
- Trainers and students must be located within NSW borders at the time of training and assessment.
- The RTO must deliver Face-to-face training for all practical training and assessment components.
- For Connected delivery, Candidates must be provided with or be advised how to obtain the resources required to be trained and assessed in all of the course components delivered in that mode.
- The RTO must make available any relevant codes of practice and guidelines that refer to Traffic Control Work/Management, including any relevant NSW Roads and Maritime Services Traffic Control at Work Sites Technical Manual, as a Candidate resource for all courses.
6.1 Candidate evaluation
- The RTO must provide each Candidate with a training evaluation form and request the form be completed and returned. RTOs may use their own form.
7. Statement of completion
- The RTO must issue a Regulator TCWT Statement of Completion (SOC) to a Candidate who fully completes the training and the SOC is valid for 90 days.
- When completing SOCs, the RTO must:
- include the Regulator’s RTO approval number on the SOC; and
- keep a record of the unique SOC number issued to a Candidate in a secure form that can be easily retrieved on request by the Regulator.
- The RTO must:
- issue SOCs immediately on completion of the training; and
- post-notify via the OLE for all trained Candidates within seven (7) days.
- Regulator issued SOC documents will only be distributed to the RTO by registered mail. The RTO must allow a minimum of 14 calendar days from the date of order for SOC delivery prior to the commencement of notified training.
- The RTO can order SOC by emailing the completed Request for SafeWork NSW statements of completion for RTOs delivering traffic control work training to firstname.lastname@example.org.
- The RTO must not share, swap or loan their SOC with/to any other RTO.
- All SOC issued by the Regulator to an RTO must be able to be accounted for by the RTO, including SOC:
- received and held in stock
- issued to Candidates
- damaged or returned to the Regulator.
- The RTO must provide SOC information if the Regulator contacts the RTO to verify the number of SOC issued to and/or held by the RTO.
- The RTO must keep all SOC secure at all times and no SOC are to be left unattended prior to, or during training delivery.
- In the event SOC are lost, stolen, destroyed or damaged, the RTO must advise the Regulator in writing, as soon as possible, with details on what happened and what SOC numbers were affected.
- The RTO must return any damaged SOC to the Regulator within 14 days.
- In the event of ceasing business, or being suspended or cancelled as an RTO by ASQA, or having its RTO agreement with the Regulator suspended or cancelled, the RTO must return all unissued SOC to the Regulator within 14 days.
8. Workplace assessment
- The RTO must deliver a Workplace Assessment that meets the requirements of ASQA, the UoC and the Regulator.
- A Workplace Assessment must be conducted face-to-face with a maximum of 20 Candidates in attendance.
- The RTO must notify of a Workplace Assessment via the Regulator OLE system at least 48 hours prior to the start of the assessment.
- If there is a variation to a Workplace Assessment notification, the RTO must update the scheduled assessment details in the OLE at least 48 hours prior to the assessment commencing.
- The RTO must ensure the updated notification accurately reflects any/all changes prior to the assessment commencing.
- Prior to the assessment commencing, the RTO must ensure the appropriate plant, equipment, venue and/or materials for an assessment in the relevant Approved Training Course, is readily available and safe for use.
- The RTO must post notify for all successful Candidates within 48 hours of the date of assessment via the OLE
9. Certificate of competency
- The RTO must immediately issue a Certificate of Competency, in the form of a Statement of Attainment, to a Candidate who successfully completes the training and Workplace Assessment.
10. Training records
- The RTO must keep and maintain training records including:
- EOI forms
- records of all SOC that have been:
- received from the Regulator; and
- issued to Candidates.
- For any Connected delivery training sessions, the RTO must keep and retain training system outputs that:
- verify a learner was present during and for the duration of each training session; and
- identify any instances of individual participant non-presence during each training session.
11. Regulator forms
- All applicable Regulator forms are to be used by the RTO and/or their Trainers for training delivery and administration. All forms are available on the Regulator’s website at www.safework.nsw.gov.au or by contacting 13 10 50.