HSR Notification Portal – privacy collection notice
Who we are
Your information is being collected by SafeWork NSW, the NSW Work Health and Safety Regulator. SafeWork NSW gives priority to protecting the privacy of your personal information, in accordance with the Privacy and Personal Information Protection Act 1998 (PPIP Act).
If you have any questions about this document, or how we handle personal information, you can contact our Privacy team using the contact details at the end of this notice.
Why we collect your personal information
The collection of this information is for lawful purposes directly relating to SafeWork NSW’s law enforcement function as the Work Health and Safety Regulator. SafeWork NSW is collecting personal information for the purposes of allowing a person conducting a business or undertaking (PCBU) to fulfil their requirements under section 74 of the Work Health and Safety Act 2011 (WHS Act). The information is also being collected to allowSafeWork to establish and maintain a database to assist its inspectorate with its work.
The kinds of information we collect
We may collect the following information:
- The first name, last name and email address for the individual registering for the portal.
- The name and contact details (email and phone number) for the PCBU contact.
- The HSR list for the workplace.
- Personal information that may be collected in your feedback for the form.
Failure to provide information
You are lawfully required to provide SafeWork NSW with an up-to-date list of HSR’s as soon as practicable after such is prepared. Failure to do so may mean you are in breach of your obligations under the WHS Act.
How we may use this information
- To register you for and provide you access to the portal and allow you to provide SafeWork NSW with a list of your HSRs and Deputy HSRs for each work group.
- Internal administrative purposes, including to establish and maintain a database to assist the SafeWork inspectorate with their work, and in relation to compliance, investigations, and enforcement of the WHS Act and the Work Health and Safety Regulation 2017.
- To support more informed policy making, program management, evaluation, research, and service planning as it can facilitate more efficient service delivery for the public of NSW.
- Other directly related purposes.
Who we may share your information with
Where SafeWork NSW is permitted, authorised or required to use or disclose data in accordance with legal requirements or a law of the State or Commonwealth, measures will be taken to minimise the unnecessary disclosure of personal information.
We will not disclose your information to anybody else unless we are authorised or permitted to do so by law or where you have given consent. Our privacy statement describes when this may occur.
Protecting your information
We will store and manage your information in accordance with the provisions of the PPIP Act. We have measures in place to help protect your personal information from loss, unauthorised access, use, modification, disclosure, or other misuse.
We will only keep information for as long as we need it to fulfil the purposes we collected it for. After which, the information will be disposed of securely in accordance with the State Records Act 1998 and any other applicable legislation.
See our privacy management plan for more information about how we handle your personal information.
Your rights
Subject to certain conditions, you have the right to access or correct your personal information. If you wish to invoke any of the above rights, please contact us using the details below.
Contact us
If you would like to make a privacy enquiry or complaint, you can contact us on 9219 3999 or at [email protected]