SafeWork NSW website privacy notice

How we collect information about users of this website.

As part of the Department of Finance, Services and Innovation (DFSI) the SafeWork NSW website is maintained by DFSI’s Corporate Affairs Branch. This Privacy Policy applies to all the publicly accessible pages on this site located at www.safework.nsw.gov.au.

DFSI does not have any responsibility for the privacy policies or practices of third party sites linked to this site. If you have any questions about this site, the application of this website-related Privacy Policy or a request for access to information collected through the website, please contact:

Privacy Coordinator
Department of Finance, Services and Innovation
2-24 Rawson Place
Sydney NSW 2000
Ph: (02) 9619 8672

anne.harrison@finance.nsw.gov.au

Users of this site are entitled to expect that any information collected as a result of that use will be treated within the terms of the NSW Government's privacy responsibilities and obligations. The NSW Government's privacy practices are regulated by the New South Wales Privacy and Personal Information Protection Act 1998, Health Records and Information Privacy Act 2002 and Data Sharing (Government Sector) Act 2015.

What information do we collect?

When you look at the pages on this website, our computers automatically record information that identifies, for each page accessed:

  • the IP (Internet Protocol) address of the machine which has accessed it
  • your top-level domain name (for example .com, .gov, .au, .uk etc.)
  • the address of your server
  • the date and time of your visit to the site
  • the pages accessed and documents downloaded
  • the previous site visited, and
  • the type of browser and operating system you have used

Cookies

'Cookies' are small pieces of text data that a web server can store on, and later retrieve from, a user's computer. They do not personally identify you, but do identify your browser. Cookies can be either 'persistent' or 'session' based. Persistent cookies are stored on your computer, contain an expiration date, and may be used to track your browsing behaviour upon return to the issuing web site. Session cookies are short-lived, are used only during a browsing session, and expire when you shut down your browser.

This site uses persistent cookies.

They record your preferences in relation to your use of the site and provide us with other information about your enquiry that allows us to recognise your browser if you return to this website in the future. This allows DFSI to present information that may be most relevant to you based on your previous visits. They also help DFSI to understand what parts of the site users find the most useful and improve the effectiveness of the website.

The cookies on this site do not read the information on your hard drive. They do not make your computer perform any actions or make your computer send information to any other computer via the internet. DFSI makes no attempt to associate cookies with users' names or identities. Our server cannot find out your name or email address, or anything about your computer, by using cookies.

How do we use the information collected?

The information collected during each visit is aggregated with similar logged information and published in reports in order for DFSI to identify patterns of usage of the site. This will assist us in improving this site and the services offered on it.

DFSI will not disclose or publish information that identifies individual computers, or potentially identifies sub-groupings of addresses, without consent or otherwise in accordance with the New South Wales Privacy and Personal Information Protection Act 1998 and Data Sharing (Government Sector) Act 2015.

What exceptions are there to this rule?

DFSI will collect, use and disclose more extensive information than stated above in the following circumstances:

  • unauthorised attempts to access files which are not published on Department of Finance, Services and Innovation pages
  • unauthorised tampering or interference with files published on the site
  • unauthorised attempts to index the contents of the site by other sites
  • attempts to intercept messages of other users of the site
  • communications which are defamatory, abusive, vilify individuals or groups or which give rise to a suspicion that an offence is being committed, and
  • attempts to otherwise compromise the security of the web server, breach the laws of the State of New South Wales or Commonwealth of Australia, or interfere with the enjoyment of the site by other users

DFSI reserves the right to make disclosures to relevant authorities where the use of this site raises a suspicion that an offence is being, or has been, committed.

In the event of an investigation, DFSI will provide access to data to any law enforcement agency that may execute a warrant to inspect our logs.

Hotjar

This section of our website privacy notice explains the details of how Hotjar collects information from your browser and device when you access the SafeWork website.

To improve the experience for our website visitors and the performance of the SafeWork website, we use the services of Hotjar to analyse online behaviour on this website. The Hotjar analysis tools allow the measurement and observation of website visitors whilst the surveys and polls allow our users to have their say.

The SafeWork website has a tracking code to capture specific data related to the users interaction with a particular webpage. The sole purpose of passively collecting information is to improve user experience on the SafeWork website.

Types of information that may be collected and processed

Device-specific data

The following information may be collected related to a device and browser:

  • the IP address (captured and stored in an anonymised format as described in the Hotjar Technical Information)
  • device screen resolution
  • device type (unique device identifiers)
  • operating system
  • browser type
  • geographic location (country only)
  • preferred language
User interactions
  • Mouse events (movements, location and clicks
  • Keypresses
Log data

For a sampling of visitors, Hotjar servers automatically record information which is collected from the SafeWork website. This data includes:

  • referring domain
  • pages visited
  • geographic location (country only)
  • preferred language used to display the webpage
  • date and time when website pages were accessed.

Hotjar cookies

Cookies are small data files transferred onto computers or devices by websites for record-keeping purposes and to enhance functionality on the SafeWork website.

The SafeWork website uses cookies to collect non-personal information including standard internet log information and details of behavioural patterns. This is done to improve user experience, identify preferences, diagnose technical problems, analyse trends and generally to help improve the SafeWork website.

Most browsers allow users to choose whether to accept cookies or not. If you do not wish to have cookies placed on your computer, please set your browser preferences to reject all cookies, before accessing the SafeWork website.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

For more info about the cookies Hotjar uses, please visit Cookie Information.

Is the information stored securely?

Yes. Information collected is stored in an appropriately secure format and held by DFSI for archival purposes. When the information is no longer required for the purposes for which it was collected it is deleted.

What will we do with information provided as feedback?

DFSI provides feedback facilities on this site to allow users to provide input into the future development of the site and to comment on the provision of service by the Department of Finance, Services and Innovation.

The provision of personal details on feedback is optional.

Users provide personal details for the purpose of receiving a reply to their feedback. This information will only be used for the purpose for which it was provided. We will not add your email address or name to any mailing list.

DFSI may publish aggregated information about feedback on the site, to the extent that it does not identify or cannot be used to identify individual users.

Who else has access to information within the Department?

The Corporate Services division captures this information on its own computers and through the use of third-party analytical software such as Google Analytics. Access to the raw data is restricted to a limited number of officers in Corporate Affairs Branch, ServiceFirst (our Host), and DFSI for the purpose of analysis and to report on the success of the site in meeting the Department's communication and access objectives.

If you would like to access information held about you by ServiceFirst please contact:

Privacy Coordinator
Department of Finance, Services and Innovation
2-23 Rawson Place
Sydney NSW 2000
Ph: (02) 9619 8672

anne.harrison@finance.nsw.gov.au

Will this policy be updated over time?

Due to the developing nature of privacy principles for online communication, this policy may be modified or expanded in light of new developments or issues that may arise from time to time. The amended policy will be posted to this site and will operate from the time it is posted.

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